In short
A POS safe system, also called a cash receipt terminal, receives cash at the checkout and stores it in a secured safe instead of an open cash drawer. Combined with POS software, it records each cash payment, so you have a clearer view of what was received. Exact functions depend on the model, its configuration and POS compatibility.
Who it is for
Cash that sits in an open drawer is exposed to counting mistakes, theft and shift-end disputes. A closed cash approach is aimed at shops where cash still plays a large role:
- Supermarkets and grocery stores
- Convenience stores and independent retailers
- Bakeries, butcher shops and specialty stores
- Retail chains and multi-location businesses
How a cash receipt terminal works at the checkout
The flow below is typical. Your model may differ, so confirm the supported steps with ProKassa.
- The customer pays in cashThe cashier completes the sale in the POS software.
- The cash is receivedBanknotes or coins go into the terminal, which checks them where the device supports it.
- The cash is securedThe money is stored in the safe, out of reach of the till operator.
- The payment is recordedThe POS software logs the transaction, which helps with end-of-day cash reconciliation.
Cash drawer, POS safe or cash recycler?
The right choice depends on how much cash you handle and whether you want change to be dispensed automatically.
| Option | What it does | Best when |
|---|---|---|
| Cash drawer | Holds cash in an open drawer operated by the cashier. | Cash volume is low and the risk is small. |
| POS safe / cash receipt terminal | Receives cash and keeps it locked in a safe, with transaction records. | You want secure storage and a reliable cash record at each till. |
| Cash recycler | Accepts, validates, stores and dispenses supported cash, and reuses deposited cash as change. | You want automated change and less manual cash handling. |
Want automatic change dispensing? Read about our cash recycler and POS cash management.
What to check before you choose
- POS software compatibility and supported functions
- Cash capacity for banknotes and coins
- Number of checkouts and the layout of your store
- Security level, access control and who can open the safe
- Installation, maintenance and support
- Whether you need change dispensing or only secure receipt
Frequently asked questions
What is a POS safe system?
A POS safe system is a checkout-side unit that receives cash payments and stores the cash in a secured safe instead of an open cash drawer. Depending on the model and configuration, it can also validate cash and record each transaction in the POS software.
What is the difference between a cash receipt terminal and a cash drawer?
A cash drawer keeps cash open to the person operating the till. A cash receipt terminal takes in the cash, keeps it locked away and records the amount received, which gives you a more reliable record of what was paid at each checkout.
Can a cash receipt terminal give change?
That depends on the device. Some systems only receive and secure cash, while others can also dispense change. If you want deposited cash to be reused automatically as change, look at a cash recycler instead.
Does it work with my POS software?
Compatibility depends on the hardware model and the POS software. ProKassa can confirm whether your setup is supported and which functions are available before you decide.
What does a POS safe or cash receipt terminal cost?
The price depends on cash capacity, supported functions, security level, installation and the number of checkouts. Request a quote with your store details to get a price for your situation.
Which businesses use a closed cash system?
Typical users are supermarkets, grocery stores, convenience stores, bakeries, butcher shops, specialty retailers and multi-location chains that handle a lot of cash at the till.
Talk to ProKassa
Tell us about your shop, your number of checkouts and your POS software. We will help you assess which cash-handling setup fits.